hr

PTO request workflow with balance verification, manager approval, calendar blocking, and team coverage check before approval.

Full FlowZap Code

Employee { # Employee
n1: circle label:"Start"
n2: rectangle label:"Select PTO dates"
n3: rectangle label:"Add request notes"
n4: rectangle label:"Receive decision notification"
n5: circle label:"End"
n1.handle(right) -> n2.handle(left)
n2.handle(bottom) -> HRSystem.n6.handle(top) [label="Check balance"]
n3.handle(bottom) -> Manager.n11.handle(top) [label="Submit"]
n4.handle(right) -> n5.handle(left)
}
HRSystem { # HR System
n6: rectangle label:"Fetch PTO balance"
n7: diamond label:"Sufficient balance?"
n8: rectangle label:"Check blackout dates"
n9: diamond label:"Dates available?"
n10: rectangle label:"Show insufficient balance"
n6.handle(right) -> n7.handle(left)
n7.handle(right) -> n8.handle(left) [label="Yes"]
n7.handle(bottom) -> n10.handle(top) [label="No"]
n8.handle(right) -> n9.handle(left)
n9.handle(right) -> Employee.n3.handle(bottom) [label="Yes"]
n9.handle(bottom) -> Employee.n2.handle(bottom) [label="No - Blocked"]
n10.handle(top) -> Employee.n2.handle(bottom) [label="Select less"]
}
Manager { # Manager
n11: rectangle label:"Review PTO request"
n12: rectangle label:"Check team coverage"
n13: diamond label:"Approve request?"
n14: rectangle label:"Approve with comment"
n15: rectangle label:"Deny with reason"
n16: rectangle label:"Suggest alternate dates"
n11.handle(right) -> n12.handle(left)
n12.handle(right) -> n13.handle(left)
n13.handle(right) -> n14.handle(left) [label="Yes"]
n13.handle(bottom) -> n15.handle(top) [label="No"]
n13.handle(left) -> n16.handle(top) [label="Partial"]
n14.handle(bottom) -> Calendar.n17.handle(top) [label="Approved"]
n15.handle(top) -> Employee.n4.handle(bottom) [label="Denied"]
n16.handle(top) -> Employee.n2.handle(bottom) [label="Revise dates"]
}
Calendar { # Calendar System
n17: rectangle label:"Block dates on calendar"
n18: rectangle label:"Deduct PTO balance"
n19: rectangle label:"Send confirmation email"
n20: rectangle label:"Notify team members"
n17.handle(right) -> n18.handle(left)
n18.handle(right) -> n19.handle(left)
n19.handle(right) -> n20.handle(left)
n20.handle(top) -> Employee.n4.handle(bottom) [label="Confirmed"]
}

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