hr

Employee expense approval workflow with receipt validation, policy compliance check, tiered approval based on amount, and reimbursement processing.

Full FlowZap Code

Employee { # Employee
n1: circle label:"Start"
n2: rectangle label:"Submit expense report"
n3: rectangle label:"Attach receipts"
n4: rectangle label:"Receive reimbursement"
n5: circle label:"End"
n1.handle(right) -> n2.handle(left)
n2.handle(right) -> n3.handle(left)
n3.handle(bottom) -> ExpenseSystem.n6.handle(top) [label="Submit"]
n4.handle(right) -> n5.handle(left)
}
ExpenseSystem { # Expense System
n6: rectangle label:"Validate receipt images"
n7: rectangle label:"Extract expense data via OCR"
n8: diamond label:"Policy compliant?"
n9: rectangle label:"Auto-approve under threshold"
n10: rectangle label:"Flag policy violation"
n11: rectangle label:"Route for approval"
n6.handle(right) -> n7.handle(left)
n7.handle(right) -> n8.handle(left)
n8.handle(right) -> n9.handle(left) [label="Yes - Under $100"]
n8.handle(bottom) -> n10.handle(top) [label="No"]
n8.handle(left) -> n11.handle(top) [label="Yes - Over $100"]
n9.handle(bottom) -> Finance.n17.handle(top) [label="Queue payment"]
n10.handle(top) -> Employee.n2.handle(bottom) [label="Revise"]
n11.handle(bottom) -> Manager.n12.handle(top) [label="Review"]
}
Manager { # Manager
n12: rectangle label:"Review expense details"
n13: diamond label:"Approve expense?"
n14: rectangle label:"Add approval note"
n15: rectangle label:"Reject with reason"
n16: rectangle label:"Request clarification"
n12.handle(right) -> n13.handle(left)
n13.handle(right) -> n14.handle(left) [label="Yes"]
n13.handle(bottom) -> n15.handle(top) [label="No"]
n13.handle(left) -> n16.handle(top) [label="Need info"]
n14.handle(bottom) -> Finance.n17.handle(top) [label="Approved"]
n15.handle(top) -> Employee.n2.handle(bottom) [label="Rejected"]
n16.handle(top) -> Employee.n3.handle(bottom) [label="Update"]
}
Finance { # Finance
n17: rectangle label:"Schedule reimbursement"
n18: rectangle label:"Process direct deposit"
n19: rectangle label:"Update GL accounts"
n20: rectangle label:"Send confirmation email"
n17.handle(right) -> n18.handle(left)
n18.handle(right) -> n19.handle(left)
n19.handle(right) -> n20.handle(left)
n20.handle(top) -> Employee.n4.handle(bottom) [label="Paid"]
}

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