Welcome to FlowZap dear Business Process Maniacs!

Exploring Common Workflow Mapping Requests to Leading LLMs: Insights for Business Optimization

8/31/2025

Tags: LLMs, workflow, process mapping, FlowZap

Jules Kovac

Jules Kovac

Business Analyst, Founder

Exploring Common Workflow Mapping Requests to Leading LLMs: Insights for Business Optimization

Introduction

As the CEO of Flowzap.xyz, I'm always looking for ways to help businesses streamline operations and drive growth. One fascinating area is how users interact with large language models (LLMs) to map workflows and processes. By analyzing requests made to popular LLMs like Claude, DeepSeek, ChatGPT, QWEN, Gemini, and Z.ai, we can uncover patterns in the types of processes people seek to visualize and improve. This highlights operational pain points and shows how tools like Flowzap.xyz can turn these insights into actionable, visual maps that boost efficiency and subscriber engagement.

In this article, we dive into the top workflow and process mapping requests across LLMs. The lists reveal recurring themes—spanning sales, customer service, content production, and HR. By understanding these, businesses can prioritize improvements that directly impact revenue (e.g., faster onboarding or optimized sales pipelines) and attract more users to Flowzap.xyz for collaborative, visual mapping.

Key Workflow Requests Across LLMs

Each LLM provided a ranked list of frequent process mapping requests. While the exact rankings vary, common threads emphasize the need for clear, visual representations of everyday business flows.

Claude's Top Requests

  1. 1. Customer onboarding process
  2. 2. Employee hiring workflow
  3. 3. Product development cycle
  4. 4. Customer support escalation
  5. 5. Sales pipeline process
  6. 6. Invoice/payment processing
  7. 7. Project approval workflow
  8. 8. Incident response process
  9. 9. Data migration process
  10. 10. Quality assurance workflow

DeepSeek's Top Requests

  1. 1. Software Development Lifecycle (SDLC) / CI-CD Pipeline
  2. 2. Customer Onboarding Process
  3. 3. Lead-to-Cash / Sales Pipeline
  4. 4. Customer Support & Ticketing Workflow
  5. 5. Content Creation & Approval Process
  6. 6. Data Processing & ETL Pipeline
  7. 7. IT Incident Response & Resolution
  8. 8. Employee Onboarding Workflow
  9. 9. Procurement & Vendor Management Process
  10. 10. Social Media Management Workflow

ChatGPT's Top Requests

  1. 1. Hiring & Recruitment Process
  2. 2. Customer Onboarding Process
  3. 3. Sales Pipeline Workflow
  4. 4. Project Management Workflow
  5. 5. Invoice & Payment Processing
  6. 6. Software/Product Development Cycle
  7. 7. Customer Support Escalation
  8. 8. Content Creation & Approval Workflow
  9. 9. Incident Response Process (IT / Security)
  10. 10. Quality Assurance Workflow

QWEN's Top Requests

  1. 1. Customer Onboarding Process
  2. 2. Sales Pipeline / Lead-to-Close Process
  3. 3. Employee Onboarding Workflow
  4. 4. Content Creation & Approval Workflow
  5. 5. Incident Response / IT Support Process
  6. 6. Project Management Workflow (Agile or Waterfall)
  7. 7. Invoice & Payment Processing Workflow
  8. 8. Product Development Lifecycle
  9. 9. Customer Support Ticket Escalation Path
  10. 10. Change Management / Internal Process Update Workflow

Gemini's Top Requests

  1. 1. Content Creation Workflow
  2. 2. Project Planning and Management
  3. 3. Hiring and Employee Onboarding
  4. 4. Sales Pipeline Management
  5. 5. Customer Support and Service
  6. 6. Event Planning
  7. 7. Financial and Administrative Processes
  8. 8. Marketing Campaign Execution
  9. 9. Research and Data Analysis
  10. 10. Personal Productivity and Organization

Z.ai's Top Requests

  1. 1. Content creation workflow
  2. 2. Meeting management process
  3. 3. Research and analysis process
  4. 4. Document review and approval workflow
  5. 5. Knowledge management system
  6. 6. Learning and development workflow
  7. 7. Decision-making framework
  8. 8. Communication workflow
  9. 9. Task management process
  10. 10. Creative process workflow

Common Themes and Business Implications

  • Customer Onboarding: Universally requested—reduces churn and accelerates revenue.
  • Sales Pipeline Management: Core for revenue teams—focuses on lead conversion.
  • Employee Onboarding and Hiring: Critical for scaling efficiently.
  • Content Creation and Approval: Essential for marketing and brand growth.
  • Customer Support and Incident Response: Key to satisfaction and loyalty.

Businesses often ask LLMs for quick process outlines. To truly implement and collaborate on them, visual tools are invaluable. At Flowzap.xyz, we specialize in turning such requests into interactive diagrams that teams can edit in real-time.

FlowZap Code for the Most Common Request: Customer Onboarding

Based on frequency across LLMs, customer onboarding stands out. Below is sample FlowZap code and two example diagrams.

1) Claude Opus generated FlowZap code and diagram

sales { # sales
n1: circle label="Lead Qualified"
n2: rectangle label="Initial Contact"
n3: rectangle label="Discovery Call"
n4: diamond label="Good Fit?"
n5: rectangle label="Prepare Proposal"
n6: rectangle label="Present Proposal"
n7: diamond label="Accepted?"
n8: rectangle label="Send Contract"
n9: circle label="Deal Lost"
n1.handle(right) -> n2.handle(left)
n2.handle(right) -> n3.handle(left)
n3.handle(right) -> n4.handle(left)
n4.handle(right) -> n5.handle(left) [label="Yes"]
n5.handle(right) -> n6.handle(left)
n6.handle(right) -> n7.handle(left)
n7.handle(right) -> n8.handle(left) [label="Yes"]
n8.handle(bottom) -> legal.n10.handle(top) [label="Review"]
n7.handle(top) -> n9.handle(top) [label="No"]
n4.handle(top) -> n9.handle(top) [label="No"]
}

legal { # legal
n10: rectangle label="Contract Review"
n11: diamond label="Terms OK?"
n12: rectangle label="Request Changes"
n13: rectangle label="Finalize Contract"
n14: rectangle label="Contract Signed"
n10.handle(right) -> n11.handle(left)
n12.handle(top) -> sales.n6.handle(bottom) [label="Negotiate"]
n13.handle(right) -> n14.handle(left)
n14.handle(bottom) -> finance.n15.handle(top) [label="Process"]
n11.handle(bottom) -> n13.handle(bottom) [label="Yes"]
n11.handle(right) -> n12.handle(left) [label="No"]
}

finance { # finance
n15: rectangle label="Setup Billing"
n16: rectangle label="Process Payment"
n17: diamond label="Payment OK?"
n18: rectangle label="Payment Issue"
n19: rectangle label="Account Active"
n15.handle(right) -> n16.handle(left)
n16.handle(right) -> n17.handle(left)
n19.handle(bottom) -> operations.n20.handle(top) [label="Activate"]
n17.handle(top) -> n19.handle(top) [label="Yes"]
n18.handle(bottom) -> n16.handle(bottom) [label="Retry"]
n17.handle(right) -> n18.handle(left) [label="No"]
}

operations { # operations
n20: rectangle label="Create Account"
n21: rectangle label="Setup Environment"
n22: rectangle label="Configure Settings"
n23: rectangle label="Assign Team"
n24: rectangle label="Schedule Training"
n20.handle(right) -> n21.handle(left)
n21.handle(right) -> n22.handle(left)
n22.handle(right) -> n23.handle(left)
n23.handle(right) -> n24.handle(left)
n24.handle(bottom) -> customersuccess.n25.handle(top) [label="Handoff"]
}

customersuccess { # customersuccess
n25: rectangle label="Welcome Call"
n26: rectangle label="Product Training"
n27: rectangle label="Implementation Support"
n28: diamond label="Ready to Launch?"
n29: rectangle label="Additional Training"
n30: rectangle label="Go Live"
n31: rectangle label="30-Day Check-in"
n32: circle label="Onboarding Complete"
n25.handle(right) -> n26.handle(left)
n26.handle(right) -> n27.handle(left)
n27.handle(right) -> n28.handle(left)
n28.handle(right) -> n30.handle(left) [label="Yes"]
n30.handle(right) -> n31.handle(left)
n31.handle(right) -> n32.handle(left)
n28.handle(top) -> n29.handle(top) [label="No"]
n29.handle(bottom) -> n27.handle(bottom) [label="Continue"]
}

Claude Opus Customer Onboarding Diagram

2) DeepSeek generated FlowZap code and diagram

sales { # Sales Team
n1: circle label="Start"
n2: rectangle label="Send Welcome Email & Contract"
n3: rectangle label="Receive Signed Contract"
n4: rectangle label="Create Internal Ticket"
n5: circle label="Handoff"
n1.handle(right) -> n2.handle(left)
n2.handle(right) -> n3.handle(left)
n3.handle(right) -> n4.handle(left)
n4.handle(right) -> n5.handle(left)
n5.handle(bottom) -> onboarding.n6.handle(top) [label="Ticket Created"]
}

onboarding { # Onboarding Specialist
n6: rectangle label="Review Client Info & Goals"
n7: rectangle label="Schedule Kickoff Call"
n8: rectangle label="Conduct Kickoff Meeting"
n9: rectangle label="Configure Account"
n10: rectangle label="Prepare Training Materials"
n11: rectangle label="Grant System Access"
n12: circle label="Complete"
n6.handle(right) -> n7.handle(left)
n7.handle(right) -> n8.handle(left)
n8.handle(right) -> n9.handle(left)
n9.handle(right) -> n10.handle(left)
n10.handle(right) -> n11.handle(left)
n11.handle(right) -> n12.handle(left)
n7.handle(bottom) -> customer.n13.handle(top) [label="Sends Invite"]
n8.handle(bottom) -> customer.n14.handle(top) [label="Holds Meeting"]
n11.handle(bottom) -> customer.n15.handle(top) [label="Sends Credentials"]
}

customer { # Customer
n13: rectangle label="Receive Meeting Invite"
n14: rectangle label="Attend Kickoff Meeting"
n15: rectangle label="Receive Login & Materials"
n16: diamond label="First Login Successful?"
n17: rectangle label="Complete Setup Tasks"
n18: rectangle label="Confirm Go-Live"
n19: circle label="Onboarded!"
n13.handle(right) -> n14.handle(left)
n14.handle(right) -> n15.handle(left)
n15.handle(right) -> n16.handle(left)
n16.handle(right) -> n17.handle(left) [label="Yes"]
n17.handle(right) -> n18.handle(left)
n18.handle(right) -> n19.handle(left)
n16.handle(top) -> onboarding.n11.handle(bottom) [label="No - Needs help"]
n18.handle(top) -> onboarding.n12.handle(bottom) [label="Notify Success"]
}

DeepSeek Customer Onboarding Diagram

What do you think your favorite LLM will generate as your FlowZap Code ? I’ll give you a hint: Copilot sucks.

Back to all Blog articles